2020 Exhibitor Information

2020 HBCU Week Exhibit Information

 

2020 NATIONAL HBCU WEEK CONFERENCE

SEPTEMBER 20-24, 2020| Renaissance Washington DC Downtown Hotel, Washington, DC

Exhibitor space will be limited. 

Exhibitor Application Form- Coming Soon

EXHIBIT OVERVIEW

Exhibiting at the conference provides an opportunity for a company, agency or organization to exhibit products, services and organizational opportunities. Exhibitions are held on days one and two of the conference and near the registration site for all participants, offering excellent visibility.

APPLICATION INSTRUCTIONS

  1. Complete the Exhibitor Application in its entirety.
  2. Save the form using your organization’s name.
  3. Submit the form by email to oswhi-hbcu@ed.gov, Subject line: 2020 HBCU Week Conference Exhibitor Application no later than established deadline.

ELIGIBILITY

The Initiative reserves the right to select organizations on best fit according to information provided.

  • Applicant must represent individuals/organizations that provide no-cost products/services to institutions of higher education, their faculty, staff, students and the communities they serve.
  • Only complete applications will be considered.

DEADLINE & SELECTION TIMELINE

  • Application deadline is TBD.
  • Approved exhibitors will be notified on or before July 30, 2020.
  • Set-up, show time and breakdown information will be provided to Approved Exhibitors on or before August 30, 2020.

COST

There is no cost to exhibit, however exhibitors that require Wi-Fi access, electricity, other AV support or special set ups will need to coordinate those paid services with the venue directly.

SPACE ALLOCATION

Due to limited exhibit space, selection and availability will be made on a first-come, first-served basis for organizations that fit the eligibility requirements. Additionally, conference sponsors are guaranteed an exhibit space.

Exhibit space includes the following:

  • One 3’ x 6’ skirted table
  • Two (2) Chairs
  • Inclusion of agency/organization name in the web-based conference program
  • Access to the conference event app to interact with participants and share information

 

NOTE: The Initiative recommends that federal agencies with multiple sub-agencies/bureaus work collaboratively. Federal Agency subcomponents (agencies, bureaus, etc.) will be combined at the discretion of the Initiative.