| Question: |
What are the dates of the conference? |
| Answer: |
September 24-28, 2023 |
| Question: |
Where will the conference be held? |
| Answer: |
The conference location is To Be Announced. |
| Question: |
Will the conference be in-person or virtual? |
| Answer: |
The conference will be IN-person Only. |
| Question: |
What are the requirements for using Conference space to conduct meetings after conference hours? |
| Answer: |
If space is available, those seeking approval to use conference space should send the meeting agenda, contact information and participant attendee list to oswhi-hbcu@ed.gov for review and approval. Subject Line: 2023 HBCU Week, Space Request |
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| Question: |
Will there be available Wi-Fi or outlets for computer set up during sessions? |
| Answer: |
Wi-Fi will be made available for guest speakers and presenters. Those who require Wi-Fi to connect personal equipment should contact the venue for access codes and fees. |
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| Question: |
Is there a cost associated with this conference? |
| Answer: |
There are no conference fees to attend this annual convening, however participants are responsible for their own hotel, ground transportation and some meals. |
| Question: |
Should I make my hotel reservation now? |
| Answer: |
No, the Initiative will secure the venue and notify all registrants when it is time to book your stay. |
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| Question: |
Is on-line conference registration required for attendance? |
| Answer: |
Yes. |
| Question: |
When will conference registration open? |
| Answer: |
Conference registration will open in June. |
| Question: |
Can I join virtually without registering? |
| Answer: |
No. |
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| Question: |
Will I receive a certificate of completion for attending the conference? |
| Answer: |
No. Your confirmation email and materials received at the conference should certify your attendance. |
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| Question: |
I am unable to attend, how do I transfer my registration? |
| Answer: |
If registration is open, please cancel your registration and inform your replacement to make their own registration through the registration link.If registration is closed, the original registrant should send an email to special.events@ed.gov to request the transfer to another individual. Please include in that message the full name, title, email address and organization of the new registrant. |
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| Question: |
Is parking free for conference attendees? |
| Answer: |
No |
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| Question: |
How much is parking? |
| Answer: |
Check back for details. |
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| Question: |
Where can I find the program agenda? |
| Answer: |
Revisit your conference registration confirmation email for the program agenda. |
| Question: |
Who provides content for the program? |
| Answer: |
The Initiative is a government wide policy making effort to eliminate systemic barriers that HBCUs face in collaborating with federal and private partners therefore content from those federal and private partners is provided during the conference. |
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| Question: |
Will there be a pre-conference sessions this year? |
| Answer: |
Check back periodically for information regarding this event. |
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| Question: |
When will the President’s Board of Advisors on HBCUs have their board meeting? |
| Answer: |
Check the Federal Register for official meeting notices. |
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| Question: |
What is the hotel group rate? |
| Answer: |
To Be Announced |
|
| Question: |
What is the hotel reservation code for the group rate? |
| Answer: |
To Be Announced. Wait for this information to get the best rate. |
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| Question: |
Is there a deadline for Hotel Reservations at the group rate? |
| Answer: |
Yes, this date will be announced shortly. |
|
| Question: |
If I must cancel my attendance, should I also cancel my hotel reservation? |
| Answer: |
Yes, it is your responsibility to cancel your room reservation. Your credit card will be charged the room rate, as well as applicable taxes. These charges will be your sole responsibility. |
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| Question: |
How does the waitlist work? |
| Answer: |
Once we reach capacity, all individuals will be placed on a waitlist. When space becomes available, those waitlisted individuals will be sent a message stating that you may now complete your online registration. |
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| Question: |
Are previous HBCU All-Stars/Scholars permitted to attend the conference? |
| Answer: |
Yes, previous HBCU All-Stars/Scholars should use the general registration link to register under the ‘HBCU Attendee- Not HBCU President/Chancellor category. |
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| Question: |
How do I become a conference Exhibitor? |
| Answer: |
Check the Conference webpage for details. |
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| Question: |
May I sale items at my exhibit table? |
| Answer: |
No. |
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| Question: |
What electronic device/set-ups are allowed? |
| Answer: |
Set-up, show time, shipping and breakdown information will be provided to Approved Exhibitors. |
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| Question: |
Do exhibitors have access to sessions? |
| Answer: |
Yes, if space allows. |
| Question: |
Who may volunteer to support conference events? |
| Answer: |
Only Federal employees may volunteer for this federal event. |
| Question: |
How do I become a sponsor/donor for the conference? |
| Answer: |
Contact the Initiative via email at oswhi-hbcu@ed.gov to explore opportunities. |
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