2017 HBCU Week Conference Volunteer Opportunity

The White House Initiative on Historically Black Colleges and Universities (HBCUs) will host a two-day national conference commemorating National HBCU Week and highlighting the significant contributions which HBCUs have made to the nation. In order for the day to be a success, we need the support of 20-25 volunteers. These are non-paid volunteer opportunities.

Photo Courtesy: Samuel Rhoades


 Conference Material Set-up

  •  Prior to the conference, assist in putting together registration materials and other

 Registration Desk Attendant

  • Assist in setting up/breaking down the registration desk
  • Assist in distributing registration materials

Way Finder(s)

  • Assist people in finding conference rooms between sessions
  • Maintain traffic flow in front of registration desk by pointing conference attendees in the right direction
  • Maintain overall conference hallway traffic by being readily available

Equipment Runner(s)

  • Get any equipment required by exhibitors/presenters throughout conference
  • Check rooms periodically to make sure everything needed is available

VIP Escort

  • Escort VIP individuals to their designated room
  • Ensure VIP individuals are successfully returned to their vehicle(s)


  • Assist in setting up/cleaning up posters, signs, paraphernalia, etc.
  • Assist in setting up/cleaning up booths or other conference material



Those who indicate their interest during the online registration period will be contacted to attend a pre-volunteer on-site meeting.  Those unable to attend will be invited to a follow-up conference call.  The date for this meeting will be shared with confirmed volunteers.

Conference Execution

Registration and Set-Up: Sunday, September 17, 2017; 12:00pm-6:00pm

Monday, September 18; 6:30am-4:00pm

Tuesday, September 19; 7:30am-4:00pm

Volunteer must have approval from their supervisor to make the Crystal Gateway Marriott their place of duty on the above mentioned dates.


2017-HBCU Week Volunteer Form