POLICY LETTER: July 5, 2001 to Seattle Children’s Home President R. David Cousineau and Manager David L. Halbett

Dated July 5, 2001Mr. R. David Cousineau, President, andMr. David L. Halbett, Manager, Therapeutic ServicesSeattle Children's Home2142 Tenth Avenue WestSeattle, Washington 98119Dear Mr. Cousineau and Mr. Halbett:This is a response to the four inquiries set forth in your November 8, 2000 letter and during subsequent telephone discussions between Mr. Halbett and Troy Justesen of our office. You asked for clarification of the child-find, educational and financial responsibilities under the Individuals with Disabilities Education Act (IDEA) for children with disabilities who are Washington residents and placed in the Seattle Children's Home School, a private in-patient/residential psychiatric treatment program. You specifically asked if these responsibilities vary based on (1) whether the placement was made by an agency, a court or the child's parent and (2) the fact that the State is the guardian of a child. Our responses are based on the information provided in your letter and during your follow-up telephone conversations with our staff.By way of background, Part B of the IDEA requires each State educational agency (SEA) to ensure that all children with disabilities in the State have the right to a free appropriate public education (FAPE). 20 U.S.C. 1402(8) and 1412(a)(1)(A); 34 CFR 300.300 and 300.600. The only exception to this rule are children whose parents have placed them in a private school or facility even though FAPE was available. (This point is explained in more detail below). If a public agency determines in an individual situation that the student cannot receive an appropriate education from the programs that the public agency conducts and therefore placement in a public or private residential program is necessary to provide special education and related services to the child, the program, including non-medical care and room and board, must be at no cost to the parents of the child. 34 CFR 300.302.Furthermore, each SEA shall ensure that a child with a disability who is placed in or referred to a private school or facility by a public agency is provided special education and related services in conformance with the child's individualized education program (IEP) and with the standards that apply to education provided by the SEA and local educational agencies (LEAs) at no cost to the parents. A child placed by a public agency with responsibility for providing education to children with disabilities in a private school or facility has all of the rights of a child with a disability who is served by a public agency. 20 U.S.C. 1402(8) and 1412(a)(10)(B) and 34 CFR 300.401. See, e.g., Kerr Center Parents Assn. v. Charles, 897 F.2d 1463 (9th Cir. 1990).In situations where a student's educational needs are inseparable from the child's emotional needs and the student is determined on an individualized basis to require the therapeutic and habilitation services of a residential program in order to benefit from special education, these therapeutic and habilitation services may be related services under the IDEA. 34 CFR 300.24. In such a case, the SEA is responsible for ensuring the entire cost of that placement, including the therapeutic care as well as room and board, is without cost to the parents. However, the SEA is not responsible for providing medical care and, thus, visits to a doctor for treatment of medical conditions are not covered as services under Part B. As stated earlier, parents are not required to bear the costs of residential placement where such placement is determined essential to provide FAPE. However, the SEA can and should look to other sources for financial contributions needed to cover such costs. 34 CFR 300.600. Under Part B, the SEA is responsible for identifying methods of ensuring services including clarifying the responsibilities of various State agencies, including both financial responsibility and coordination of services. 34 CFR 300.142. If it is necessary, for example, to place a child with a disability in a residential facility, a State may utilize interagency agreements with other State agencies in order to determine how to share the cost of that placement. See, 34 CFR 300.142 and 300.301. If, on the other hand, the child's emotional disturbance is distinct from the student's academic learning and the habilitation and treatment components of the residential placement are not required in order for the child to benefit from special education, the SEA's responsibility is limited to the educational portion of the residential placement.The determination of whether the treatment and habilitation components of a residential treatment program are related services under the IDEA is made on an individualized basis by the child's IEP team. Your comment that some of the students are placed in your facility based on their having met medical necessity criteria for a State program does not negate the independent requirement under the IDEA that Regarding your inquiry as to whether the fact that the State is a guardian of the child does not change our discussion above as to the SEA's responsibility to ensure that FAPE is provided at no cost to a child with a disability. Under the IDEA, separate provisions apply when a child is a ward of the State but these provisions are designed to ensure that an impartial person acts on behalf of a child with a disability in, among other things, providing consent, attending IEP meetings, and determining educational placements. See, 20 U.S.C. 1415(b)(2) and 34 CFR 300.20(a)(4) and 300.515.We hope that this information is helpful. If you need further information regarding this matter, you may contact Troy Justesen at 202-205-9053, or JoLeta Reynolds at 202-205-5507.Sincerely,/signed Patricia J. Guard/Patricia J. GuardActing Director,Office of Special Education Programscc: Dr. Douglas GillWashington Department of Public InstructionPAGE Mr. R. David CousineauMr. David L. HalbettPage PAGE 3