OSEP Response to SPP/APRPDF
OSEP Response to SPP/APR
400 MARYLAND AVE. S.W., WASHINGTON DC 20202-2600 www.ed.gov The Department of Education’s mission is to promote student achievement and preparation for global competitiveness by fostering educational excellence and ensuring equal access. UNITED STATES DEPARTMENT OF EDUCATION OFFICE OF SPECIAL EDUCATION AND REHABILITATIVE SERVICES June 29, 2017 Honorable Jack Barber, MD Commissioner Department of Behavioral Health and Developmental Services PO Box 1797 Richmond, V irgina 23218 Dear Commissioner Barber : I am writing to advise you of the U.S. Department of Education's (Department) 2017 determination under sections 616 and 642 of the Individuals with Disabilities Education Act ( IDEA ). The Department has determined that Virginia meets the requirements and purposes of Part C of the IDEA . This determination is based on the totality of the State’s data and information, including the Federal fiscal year (FFY) 2015 State Performance Plan/ Annual Performance Report (SPP/ APR), other State -reported data, and other publicly available information. Your State’s 2017 determination is based on the data reflected in the State’s “2017 Part C Results -Driven Accountability Matrix” (RDA Matrix) . The RDA Matrix is individualized for each State and consists of: (1) a Compliance Matrix that includes scoring on Compliance Indicators and other co mpliance factors ; (2) Results Components and Appendices that include scoring on Results Elements; (3) a Compliance Score and a Results Score; (4) an RDA Percentage based on both the Compliance Score and the Results Score; and (5) the State’s Determination. The RDA Matrix is further explained in a document, entitled “How the Department Made Determinations under Sections 616(d) and 642 of the Individuals with Disabilities Education Act in 2017: Part C” (HTDMD). OSEP is continuing to use both results data and complianc e data in making determinations in 2017, as it did for Part C determinations in 2015 and 2016. (The specifics of the determination procedures and criteria are set forth in the HTDMD and reflected in the RDA Matrix for your State.) For 2017, the Department’s IDEA Part C determinations continue to include consideration of each State’s Child Outcomes data, which measures how children who receive IDEA Part C services are improving functioning in three outcome areas that are critical to school r eadiness: • Positive social- emotional skills; Page 2—Lead Agency Director • acquisition and use of knowledge and skills (including early language/communication); and • use of appropriate behaviors to meet their needs . Specifically, the Department considered the data quality and the child performance levels in each State’s Child Outcomes FFY 2015 data. You may access the results of OSEP’s review of your State’s SPP/APR and other relevant data by accessing the SPP/APR module using your State-specific log -on information at osep.grads360.org. When you access your State’s SPP/APR on the site, you will find, in Indicators 1 through 10, the OSEP Response to the indicator and any actions that the State is required to take. The actions that the State is required to take are in two places: (1) actions related to the correction of findings of noncompliance are in the “ OSEP Response ” section of the indicator; and (2) any other actions that the State is required to take are in the “Required Actions” section of the indicator. It is important for you to review the Introduction to the SPP/APR , which may also include language in the “OSEP R esponse” and/or “ Required Actions ” sections. You will also find all of the following important documents saved as attachments to the Progress Page: (1) the State’s RDA Matrix; (2) the HTDMD document; (3) a spreadsheet entitled “2017 Data Rubric Part C ,” which shows how OSEP calculated the State’s “Timely and Accurate State- Reported Data” score in the Complia nce Matrix; (4) a document entitled “Dispute Resolution 2015- 16,” which includes the IDEA section 618 data that OSEP used to calculate the State’s “Timely State Complaint Decisions ” and “ Timely Due Process Hearing Decisions ” scores in the Compliance Matrix; and (5) a Data Display, which presents certain State- reported data in a transparent, user-friendly manner and is helpful for the public in getting a broader picture of State performance in key areas. As noted above, the State’s 2017 determination is Meets Requirements. A State’s 2017 RDA Determination is Meets Requirements if the RDA Percentage is at least 80%, unless the Department has imposed Special Conditions on the State’s last three IDEA Part C grant awards (for FFYs 201 4, 2015, and 2016) , and those S pecial Conditions are in effect at the time of the 2017 determination. States were required to submit Phase II I of the State Systemic Improvement Plan (SSIP) by April 3, 2017. OSEP appreciates the State’s ongoing work on its SSIP and its efforts to improve results for infants and toddlers with disabilities and their families. We have carefully reviewed your submission and will provide feedback in the upcoming weeks. Additionally, OSEP will continue to work with your State as it implements the second year of Phase III of the SSIP, which is due on April 2, 2018. Page 3—Lead Agency Director As a reminder, your State must report annually to the public, by posting on the State lead agency’s website, on the performance of each early intervention service (EIS) program located in the State on the targets in the SPP /APR as soon as practicable, but no later than 120 days after the State’s submission of its FFY 2015 SPP/APR. In addition, your State must: (1) review EIS program performance against targets in the State’s SPP/APR; (2) determine if each EIS program “meets the requirements” of Part C, or “needs assistance,” “needs intervention,” or “needs substantial intervention” in implementing Part C of the IDEA ; (3) take appropriate enforcement action; and (4) inform each EIS program of its determination. Further, your State must make its SPP/APR available to the public by posting it on the State lead agency’s website. Within the next several days, OSEP will be finalizing a State Profile that: (1) will be accessible to the public; (2) includes the State’s determination letter and SPP/APR, and all related State and OSEP attachments; and (3) can be accessed via a URL unique to your State, which you can use to make your SPP/APR available to the public . We will provide you with the unique URL when it is live. OSEP appr eciates the State’s efforts to improve results for infants and toddlers with disabilities and their families and looks forward to working with your State over the next year as we continue our important work of improving the lives of children with disabilit ies and their families. Please contact your OSEP State Lead i f you have any questions, would like to discuss this further, or want to request technical assistance . Sincerely, /s/ Ruth E. Ryder Ruth E. Ryder Acting Director Office of Special Education Programs cc: State Part C Coordinator
(Grant Year 2015-2016—Issued June 29, 2017) Contact the Partner Support Center at EDEN-Submission-System@ed.gov or 877-HLP-EDEN (877-457-3336) for state profile.
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Last modified on September 7, 2017