OSEP Response to SPP/APRPDF
OSEP Response to SPP/APR
400 MARYLAND AVE. S.W., WASHINGTON DC 20202-2600 www.ed.gov The Department of Education’s mission is to promote student achievement and preparation for global competitiveness by fostering educational excellence and ensuring equal access. UNITED STATES DEPARTMENT OF EDUCATION OFFICE OF SPECIAL EDUCATION AND REHABILITATIVE SERVICES June 29, 2017 Honorable Michelle S Davis, PhD Commissioner Virgin Islands Department of Health 1303 Hospital Ground Suite #10 Charlotte Amalie, St. Thomas 00802 Dear Commissioner Davis : I am writing to advise you of the U.S. Department of Education's (Department) 2017 determination under sections 616 and 642 of the Individuals with Disabilities Education Act ( IDEA ). The Department has determined that the Virgin Islands needs assistance in meeting the requirements of Part C of the IDEA. This determination is based on the totality of the State’s data and information, including the Federal fiscal year (FFY) 2015 State Performance Plan/ Annual Performance Report (SP P/APR) , other State -reported data, and other publicly available information. Your State’s 2017 determination is based on the data reflected in the State’s “ 2017 Part C Results -Driven Accountability Matrix” (RDA Matrix) . The RDA Matrix is individualized for each State and consists of: (1) a Compliance Matrix that includes scoring on Compliance Indicators and other compliance factors ; (2) Results Components and Appendices that include scoring on Results Elements; (3) a Compliance Score and a Results Score; (4) an RDA Perc entage based on both the Compliance Score and the Results Score; and (5) the State’s Determination. The RDA Matrix is further explained in a document, entitled “How the Department Made Determinations under Sections 616(d) and 642 of the Individuals with Disabilities Education Act in 2017: Part C” (HTDMD). OSEP is continuing to use both results data and compliance data in making determinations in 2017, as it did for Part C determinations in 2015 and 2016. (The specifics of the determination procedures and crite ria are set forth in the HTDMD and reflected in the RDA Matrix for your State.) For 2017, the Department’s IDEA Part C determinations continue to include consideration of each State’s Child Outcomes data, which measures how children who receive IDEA Part C services are improving functioning in three outcome areas that are critical to school readiness: • Positive social- emotional skills; Page 2—Lead Agency Director • acquisition and use of knowledge and skills (including early language/communication); and • use of appropriate behaviors to meet their needs . Specifically, the Department considered the data quality and the child performance levels in each State’s Child Outcomes FFY 2015 data. You may access the results of OSEP’s review of your State’s SPP/APR and other relevant data by acce ssing the SPP/APR module using your State-specific log -on information at osep.grads360.org. When you access your State’s SPP/APR on the site, you will find, in Indicators 1 through 10, the OSEP Response to the indicator and any actions that the State is re quired to take. Th e actions that the State is required to take are in two places: (1) actions related to the correction of findings of noncompliance are in the “ OSEP Response ” section of the indicator; and (2) any other actions that the State is required to take are in the “Required Actions” section of the indicator. It is important for you to review the Introduction to the SPP/APR , which may also include language in the “OSEP R esponse” and/or “ Required Actions ” sections. You will also find all of the following important documents saved as attachments to the Progress Page: (1) the State’s RDA Matrix; (2) the HTDMD document; (3) a spreadsheet entitled “2017 Data Rubric Part C ,” which shows how OSEP calculated the State’s “Timely and Accurate State- Reported Data” score in the Compliance Matrix; (4) a document entitled “Dispute Resolution 2015- 16,” which includes the IDEA section 618 data that OSEP used to calculate the State’s “ Timely State Complaint Decisions” and “ Timely Due Process Hearing Decisions ” scores in the Compliance Matrix; and (5) a Data Display, which presents certain State- reported data in a transparent, user-friendly manner and is helpful for the public in getting a broader picture of State performance in key areas. As noted above, the State’s 2017 determination is Needs Assistance. A State’s 201 7 RDA Determination is Needs Assistance if the RDA Percentage is at least 60% but less than 80%. A State would also be Needs Assistance if its RDA Determination percentage is 80% or above, but the Department has imposed Spec ial Conditions on the State’s last three IDEA Part C grant awards ( for FFYs 2014, 2015, and 2016) , and those Special Conditions are in effect at the time of the 2017 determination. The State’s d etermination for 2016 was also Needs A ssistance. In accordance with section 616(e)(1) of the IDEA and 34 C.F.R. §303.704(a), if a State is determined to need assistance for two consecutive years, the Secretary must take one or more of the following actions: (1) advise the State of available sources of technical assistan ce that may help the State address the areas in which the State needs assistance and require the State to work with appropriate entities; Page 3—Lead Agency Director (2) direct the use of State -level funds on the area or areas in which the State needs assistance; or (3) identify the State as a high-risk grantee and impose Special Conditions on the State’s IDEA Part C grant award. Pursuant to these requirements, the Secretary is advising the State of available sources of technical assistance, including OSEP -funded technical assistance center s and resources at the following website: https://osep.grads360.org/#program/highlighted- resources , and requiring the State to work with appropriate entities. In addition, the St ate should consider accessing technical assistance from other Department -funded centers such as the Comprehensive Centers with resources at the following link: http://www2.ed.gov/programs/newccp/ index.html . The Secretary directs the State to determine the results elements and/or compliance indicators, and improvement strategies, on which it will focus its use of available technical assistance, in order to improve its performance. We strongly encourage the State to access technical assistance related to those results elements and compliance indicators for which the State received a score of zero . Your State must report with its FFY 201 6 SPP/APR submission, due February 1, 2018, on: (1) the technical assistance sources from which the State received assistance; and (2) the actions the State took as a result of that technical assistance. Additionally , the Secretary is continuing to require the Virgin Islands to access technical assistance related to its FFY 2017 Department-wide special conditions and status as a high -risk grantee through the Departm ent’s Risk Management Service. The Virgin Islands must timely submit any reports required under these Department -wide Special Conditions. States were required to submit Phase II I of the State Systemic Improvement Plan (SSIP) by April 3, 2017. OSEP appreciates the State’s ongoing work on its SSIP and its efforts to improve results for infants and toddlers with disabilities and their families. We have carefully reviewed your submission and will provide feedback in the upcoming weeks. Additionally, OSEP will continue to work with your State as it implements the second year of Phase III of the SSIP, which is due on April 2, 2018. As a reminder, your State must report annually to the public, by posting on the State lead agency’s website, on the performance of each early intervention service (EIS) program located in the State on the targets in the SPP /APR as soon as practicable, but no later than 120 days after the State’s submission of its FFY 2015 SPP/APR. In addition, your State must: (1) review EIS program performance against targets in the State’s SPP/APR; (2) determine if each EIS program “meets the requirements” of Part C, or “needs assistance,” “needs intervention,” or “needs substantial intervention” in implementing Part C of the IDEA ; (3) take appropriate enforcement action; and (4) inform each EIS program of its determination. Further, your State must make its SPP/APR available to the public by posting it on the State lead a gency’s website. Within the next several days, OSEP will be finalizing a State Profile that: (1) will be accessible to the public; Page 4—Lead Agency Director (2) includes the State’s determination letter and SPP/APR, and all related State and OSEP attachments; and (3) can be accessed via a U RL unique to your State , which you can use to make your SPP/APR available to the public . We will provide you with the unique URL when it is live. OSEP appreciates the State’s efforts to improve results for infants and toddlers with disabilities and their families and looks forward to working with your State over the next year as we continue our important work of improving the lives of children with disabilities and their families. Please contact your OSEP State Lead i f you have any questions, would like to discuss this further, or want to request technical assistanc e. Sincerely, /s/ Ruth E. Ryder Ruth E. Ryder Acting Director Office of Special Education Programs cc: State Part C Coordinator
(Grant Year 2015-2016—Issued June 29, 2017) Contact the Partner Support Center at EDEN-Submission-System@ed.gov or 877-HLP-EDEN (877-457-3336) for state profile.
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Last modified on September 7, 2017